Ask. Act. Get alerts.
Ask what you need. Answer in seconds.
How many openings do I have tomorrow? Has Juan paid his last session? Which patients haven't come back in over a month?
HeyCAi searches your clinic and responds instantly. Without opening the software. Without searching anywhere.
And when the phone rings, CAi answers too
The same assistant, now by voice. Picks up calls 24/7, books straight into your PracticeHub, and rings patients to remind, confirm or re-engage.
Answers in under 2 rings
24/7, holidays and weekends. No missed calls, ever.
Books straight into PracticeHub
Checks live availability and locks the slot — no double bookings.
Reminds and confirms appointments
Calls 24h and 2h before with one-tap reschedule option.
Reactivates dormant patients
Automated voice campaigns for patients who haven't returned in months.
Up and running in 48 hours. No manual.
We connect your clinic
We securely link HeyCAi with your PracticeHub and Quirohiro accounts. In less than 24 hours your assistant is ready.
Save the contact
We send you HeyCAi's WhatsApp number. Save it in your contacts like a new colleague at the clinic.
Get your time back
Start asking it tasks, checking openings, or simply wait for the daily morning briefing.
An entire clinic, without the costs of an entire clinic.
Receptionist
- Works 9 to 6
- Gets sick, goes on holiday
- Doesn't know which patients are at risk
- Doesn't respond at 10 PM
HeyCAi
Recommended- Available 24/7
- Never fails, never rests
- Proactive alerts every morning
- Always available via WhatsApp
Save over €1,700 per month with an assistant that never rests.
Connect with your favorite tools.
HeyCAi reads your calendar in PracticeHub, updates Quirohiro, replies on WhatsApp and answers the phone. All connected, in real time.
PracticeHub Sync™
The only real-time bilateral integration on the market.
Minimal latency
HeyCAi checks your availability in real time while it chats or talks to the patient.
Recognises patients
Automatically identifies whether the caller is an existing patient and pulls up their history.
Bidirectional sync
Appointments booked by HeyCAi appear instantly in PracticeHub. No manual entry, no duplicates.
Fourteen things you won't have to do yourself anymore.
Query data, execute actions and receive alerts. All via WhatsApp, as if you were messaging a clinic colleague.
Instant queries
Available slots
Check open slots in your schedule without opening the software.
Patient history
Look up the last visit, notes or status of any patient.
Payment status
Review pending payments or monthly billing instantly.
Inactive patients
Identify who hasn't returned in weeks with a single question.
Actions in one message
Cancel and reschedule
Cancel appointments and send the rescheduling link automatically.
Personalized reminders
Send friendly WhatsApp reminders in your own tone of voice.
Messages to patients
Write to any patient directly from your WhatsApp.
Notes and follow-ups
Add clinical notes or create follow-up tasks without opening the CRM.
Proactive alerts
Morning briefing
Receive a daily briefing every morning with your schedule, alerts and to-dos.
At-risk patients
Automatic alert when a patient has been away too long.
Patient responses
Get notified when a patient replies to a message you sent.
By phone
Missed call → answered
HeyCAi Voice picks up when you can't — day, night, weekends and holidays.
Book by voice
Patient calls, HeyCAi Voice offers slots and books straight into PracticeHub.
Voice reminders
Calls 24h and 2h before the appointment with instant reschedule option.
Voice re-engagement
Automated call campaigns to patients who haven't returned in months.
Secure clinic, peace of mind for patients.
Your patients' data never leaves Europe, is never used to train AI models, and always travels encrypted.
HeyCAi's AI does not train public models with your patients' data. All communication is fully protected.
No fine print.
7 days free, no credit card. Cancel anytime.
HeyCAi Personal
Everything your clinic needs, directly from WhatsApp.
- Schedule, reschedule and cancel appointments
- Automatic patient reminders
- Patient follow-up and alerts
- Automatic daily briefings
- Billing and payments from WhatsApp
- PracticeHub and Quirohiro integration
- 1 user
- Does not include patient calls
HeyCAi Clinic
Everything in Personal, plus HeyCAi Voice: your 24/7 voice receptionist.
- Everything included in Personal
- HeyCAi Voice — answers and places patient calls
- 24/7 incoming call reception
- Automatic reminder calls
- Natural voice in Spanish
- Real-time call analytics
- Full WhatsApp + voice integration
Everything you need to know before getting started.
You just need a WhatsApp Business account and access to your clinic management software (PracticeHub or Quirohiro). Setup takes less than 48 hours and our team guides you through the entire process.
Yes. We use the official WhatsApp Business API with end-to-end encryption. HeyCAi does not store sensitive clinical data, it only processes the information needed for each interaction, complying with GDPR and European privacy standards.
HeyCAi integrates directly with PracticeHub and Quirohiro. If you use different software, contact us. We're continuously adding new integrations.
It's the voice layer of HeyCAi. The same assistant, but also by phone: picks up incoming calls 24/7, books appointments directly in PracticeHub and calls patients to remind, confirm or re-engage.
No. HeyCAi Voice uses last-generation neural voice with natural intonation. In our tests, only 12% of patients suspected they were talking to an AI, and 94% rated the experience as "excellent" or "very good".
It books real appointments. It checks your PracticeHub availability in under 3 seconds while speaking with the patient, offers specific slots and locks the appointment instantly — no double bookings. The patient gets a WhatsApp confirmation.
When it detects a query outside its scope (clinical questions, complaints, sensitive cases), it transfers the call to your phone or logs the query for you to call back. You set the rules.
Spanish (Spain and Latin America) and English (UK and US), with automatic language detection. Coming soon: Catalan, French and German.
It can, but they usually work together. HeyCAi Voice covers 24/7, holidays, uncovered hours and call peaks. Your receptionist focuses on face-to-face care with patients already at the clinic.
HeyCAi Voice is included in the HeyCAi Clinic plan. You can also try it free for 7 days without a card. If you need more minutes, extra blocks are available with no lock-in.
The basic integration is completed in 24–48 hours. This includes connecting your calendar, setting up reminders and personalizing the communication tone with your patients.
Absolutely. There's no commitment or penalties. You can cancel your subscription whenever you want from your dashboard.
We offer a 7-day free trial with no credit card required. If after trying HeyCAi you decide it's not for you, you simply don't continue — no questions, no hassle.
Yes. HeyCAi works as a shared assistant for the entire clinic. Any team member can interact with it via WhatsApp to check schedules, patient data or send reminders.
Your entire clinic.
One WhatsApp message.
Recover 15 hours per week. No hiring, no training, no waiting.
7 days free · No credit card · Data protected under GDPR